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In the office, traditional fax machines are annoying and inconvenient. Whenever a fax machine engages, office workers run to catch the paper before it falls. Businesses don’t need a fax machine or expensive paper with cloud faxing. They can send and receive all faxes with a user account, and advanced security protects all faxes. Here are five reasons why business owners should try cloud faxing for their companies.
Advanced Security and Encryption
Advanced security designs protect data in cloud faxing. Online fax services keep contracts, sales data, and financial statements secure and prevent breaches. End-to-end encryption protects all access points.
The encryption prevents criminals from taking advantage of access points in faxes sent via email. Standard email services make copies of faxed documents near firewalls and antivirus software. End-to-end encryption turns all data into code and prevents criminals from decoding it. Talk to mFax and find out more about security and encryption for online faxing.
Off-Site Support Teams and Administrators
The web faxing service offers companies the benefit of having an off-site support team and administrators. The support team handles faxing problems during and after business hours if employees have problems. Administrators monitor online fax services to make sure they’re not vulnerable, breached, or unprotected. There are no additional charges for support or administrator services.
Every business owner reviews the faxing package details. The owner adjusts the faxing package to meet company-wide faxing needs. They add and remove services to make faxing more reliable and secure.
Controlled Faxing Costs
There’s a flat-rate monthly fee for online faxing. Organizations only pay for the services they need. Business owners can use local and international fax numbers, which clients see when they receive transmissions. Online faxing services and fax numbers are affordable for companies that do business overseas and locally.
When starting a new contract with a provider, company owners decide what services they want. Service providers set up user accounts for all workers and control permissions and authorizations. In a faxing package, there are a predetermined number of transmissions per month, and the company owner can adjust that level as needed.
Fast Setup and Integrations
Online faxing is set up quickly by the service provider. Business owners set up a user account and choose a faxing package that fits their needs. Faxing service providers deduct the monthly fee from the customer’s preferred payment method.
Fax service providers create accounts for workers and business owners. Employees can access documents in cloud storage based on their security clearances and certifications. As soon as the service provider creates employee accounts, permissions, and authorizations, the organization can use the online faxing service.
Cloud Storage Options
Cloud storage for online faxing services is scalable, so business owners can increase storage capacity based on needs. Administrators and support technicians manage the cloud storage account, and all data is secure. Authorized users have access to the cloud storage only to improve security.
Companies set up remote connections for traveling workers with cloud faxing. The owner and employees use the faxing service through the company network, and advanced security applies. Outside administrators manage online faxing services, and organizations get scalable storage for all documents and faxes. They’re all available at a flat rate and give organizations more control over operational costs. The faxing service and network are encrypted and secured to prevent threats and vulnerabilities while protecting access points. Learn more about cloud faxing packages by contacting a provider.
Krystle Cook – the creator of Home Jobs by MOM – put her psychology degree on a shelf and dived into a pile of diapers and dishes instead. She is a wife and mother to two rambunctious boys, sweating it out in her Texas hometown. She loves cooking, DIY home projects, and family fun activities.