Videoconferencing is one of the most significant advantages of remote and hybrid working. Yet without the proper hardware, you’ll struggle to see and hear your colleagues.
You want to avoid choppy video and crackling audio for your business calls. Here’s how to choose the proper videoconferencing hardware. You’ll need a monitor, a headset, and speakers.
Invest in Good Video Conference Displays and Monitors
Videoconferencing technology helps businesses instantly communicate with people across offices and time zones, whether in the same room or distributed around the globe. Devices like headsets and large displays facilitate in-person interactions.
Investing in the best display for your video conference setup is essential to ensure clear communication. Look for monitors with a high resolution and a refresh rate of 60Hz to ensure smooth video during meetings. Also, choose a monitor that features an ergonomic design and a flicker-free screen with low blue light emissions to reduce eye fatigue during long calls.
If you're unsure what hardware best fits your meeting space, read online reviews of different brands and models. These independent customer reviews can offer an unbiased perspective on product performance, functionality, and customer service that is difficult to get from official product descriptions.
Get High-Quality Mics
A video conference isn’t complete without a microphone that picks up your and everyone else's voices. The mics on most computers aren’t designed for quality audio and will pick up room noise or cause your voice to sound tinny or distant.
A high-quality microphone can make your meetings more productive and improve the overall experience for your team members and guests. A good microphone can also help reduce background noise, eliminate echo, and increase audio clarity.
You can use microphones with various videoconferencing platforms for different types of meetings. To find the best microphone for your needs, explore options from multiple manufacturers and read customer reviews to determine which product fits you. Be sure also to explore demos and free trials of different platforms to test the features that are important to you.
Don't Forget About Speakers
Videoconferencing hardware such as displays, microphones, and speakers are critical to ensuring participants can see each other and hear the content shared during calls. Video conference hardware has evolved from simple but expensive options geared solely at large conference rooms to more mature offerings ideal for smaller meeting spaces.
For example, the newest collaboration device from a reputable company like Neat offers high-quality sound, HD video, and digital whiteboarding that can be shared directly with your collaboration apps. The device also features intelligent microphone array technology and focused sound pickup, reducing background noise, echo cancellation, and automatic captioning.
Alternatively, you can upgrade your audio experience by investing in a headset with built-in microphone pieces and speakers. This will prevent your computer microphone from picking up the sound of the other people in the room during a call, which could cause feedback loops. This is especially important for huddle rooms where you’ll likely share much information.
Connect Your Video Meeting to a Good Network
The videoconferencing hardware must be connected to a high-quality network supporting audio and visual signals. With this, you could experience lag and gain quality during meetings.
You also need a reliable service provider to support your hardware. This is especially important for businesses with distributed teams. The best way to do this is to choose a cloud-based solution that supports desktop and room-based videoconferencing.
In addition to ensuring the best hardware, you should choose an all-in-one system that can be easily scaled as your business grows. This will help you avoid costly infrastructure investments in the future.
Also, look for features that can improve teamwork and collaboration. This can include digital whiteboarding, project collaboration tools, and more. These are great ways to increase productivity and boost communication across departments and offices.